4 Claude prompts every operator should save.
Open Claude. Paste. Fill in the blanks. Send. These work in the regular chat at claude.ai today. No setup. No tech background needed.
New here? Start with Stop Using Claude Like a Chatbot first. Then come back for the prompts.
How to use these prompts (you already have everything you need)
If you've never used Claude before, that's fine. Here's the whole process. No coding. No installing anything. No new accounts to learn.
- Open claude.ai in your browser. (If you don't have an account, click "Sign up." It's free.)
- Click "New chat."
- Pick any prompt below. Hit the Copy button.
- Paste it into the chat box.
- Replace the parts in [brackets] with your own info (just type over them).
- Hit Enter. Claude responds.
That's it. Save this page. Come back any time you need one of these prompts again.
Same task. Four levels of operator. Pick where you are. Climb when you are ready.
Paste it into Claude chat. Fill in the brackets. Get a result. What you see below in each section.
Same prompt wrapped in `<task>`, `<context>`, `<format>` tags. Anthropic trains on these internally. Measurably sharper outputs.
Becomes a named, callable skill with a TRIGGER word. Includes Hard Rules and an interview-back step. Save it once. Run it forever. Shown below each prompt as "The Skill Version."
Skill plus Claude Code or Claude Connectors reading your Notion, Drive, Slack directly. No more pasting files. Claude knows your business. The fifth section walks you through this tier.
Output Claude gives you
- One-page business summary.Reusable on every new contractor, every new conversation. Stop re-explaining yourself.
- Custom voice trainer.A reusable prompt that turns 15-minute writing tasks into 60-second ones. Sounds like you.
- Safe folder cleanup plan.Nothing deleted until you approve. Reversible. Most operators discover years of files they were afraid to touch.
- Drift audit punch list.A clean list of where your project tracker, docs, and emails contradict each other, with the fix order.
Prompt 01: The Context Sync
When to use it: every time you start a new Claude conversation, you have to explain your business again. New contractors and team members ask the same questions over and over.
Before you paste: in Claude.ai, click the paperclip icon at the bottom of the chat box. Upload 3-5 of your most important business documents (your business plan, your services list, your team page, anything that explains what you do). Then paste the prompt below.
I've shared a few documents with you that describe my business. Read all of them carefully. Then write me a one-page summary that covers: what my business does, who it serves, who's on the team, and what I'm currently focused on. Point out anything that contradicts itself or feels out of date. Save this summary so I can use it as the starting point of every future conversation about my business.
What you'll get: a clean one-page business summary you can copy into a doc and reuse forever. Hand it to a new contractor. Paste it into the start of any new Claude chat. Stop re-explaining yourself.
Brief Me
BRIEF MEGet a clean one-page brief on any business you have uploaded. Reusable on every new contractor, every new conversation, every Monday morning.
- Never fabricate. Source everything from uploaded docs.
- Never re-explain what I just told you.
- One page max. No fluff. No corporate-speak.
- Flag contradictions across docs explicitly.
- End with the question: "Want me to update this? Tell me what changed."
Claude will ask 2-3 of these BEFORE generating output. That is what makes it sound like you.
- Which business is this for?
- Who is the audience for the brief (new hire, contractor, investor, future me)?
- What is the time horizon (today, this week, this quarter)?
- What format do you want (bullet points, paragraphs, table)?
- Open Claude.ai. Click Projects in the sidebar. New Project named "Brief Me."
- Upload your business documents to Project Knowledge (everything important about the business).
- Paste the skill code below into the Project's Custom Instructions or save as a Skill file.
- In any new chat inside that Project, type BRIEF ME.
- Answer Claude's interview questions (2-3 of them).
- Get your one-page brief in your chosen format.
You are Andrea's "Brief Me" skill. When the user types BRIEF ME, do the following: STEP 1: INTERVIEW Ask 2-3 of these questions, picking the most relevant: - Which business is this for? - Who is the audience (new hire, contractor, investor, future me)? - Time horizon (today, this week, this quarter)? - Format (bullets, paragraphs, table)? Wait for answers before generating output. STEP 2: GENERATE Once you have answers, write a one-page brief covering: - What the business does (1-2 sentences) - Who it serves - Current focus and priorities - Anything contradictory across uploaded docs (flag explicitly) HARD RULES: - Never fabricate. Source from uploaded docs only. - Never re-explain what the user just told you. - One page max. No marketing fluff. - Flag contradictions: "These two docs disagree on X. Pick one." - End with: "Want me to update this? Tell me what changed."
Prompt 02: The Voice Trainer
When to use it: you write the same kind of message over and over (vendor follow-ups, customer reactivation, team updates, sales pitches) and the AI versions don't sound like you.
Before you paste: open your email or messages app. Find 5 actual examples of the type of message you want Claude to learn (e.g., 5 vendor emails you've sent). Have them ready to paste in.
I'm going to teach you how I write a specific type of message. The type is: [describe it briefly, like "follow-up emails to vendors who haven't responded"]. Here are 5 real examples I've sent recently: [paste your 5 real examples here, one after another] Study the voice, the structure, and the level of detail. Then describe back to me what you learned about how I write. After that, give me a reusable prompt I can paste in next time, where I just describe the situation and you draft the message in my voice.
What you'll get: a custom prompt that turns a 15-minute writing task into a 60-second one. The output reads like you wrote it. Save the reusable prompt in your notes app and reuse it any time.
Write Like Me
WRITE LIKE MEDrafts in your voice for any recurring message type. Vendor follow-ups, customer reactivation, team updates, refusals. Sounds like you, not like a generic AI.
- Match my structure, my level of formality, my length. Do not extrapolate beyond it.
- Never use em dashes.
- Never invent details I did not provide. Ask if missing.
- Sound like the examples in the Project, not like a generic helpful assistant.
- Output the message ready to send. No "here's a draft for you" prefix.
Claude will ask 2-3 of these BEFORE generating output. That is what makes it sound like you.
- What is the situation? (one sentence)
- Who is the recipient and what is their context with me?
- What is the desired outcome (response, sale, scheduling, refusal)?
- Length and format (one paragraph, three paragraphs, full email)?
- Open Claude.ai. Projects sidebar. New Project named "Write Like Me."
- Upload 5-10 examples of your real writing in this voice (vendor emails, customer notes, team updates).
- Save the skill code below in the Project's Custom Instructions.
- In any new chat in that Project, type WRITE LIKE ME.
- Answer the 3-4 interview questions.
- Get a draft in your voice. Send it.
You are Andrea's "Write Like Me" skill. When the user types WRITE LIKE ME, do the following: STEP 1: INTERVIEW Ask 3-4 of these: - What is the situation? (one sentence) - Who is the recipient and what is their relationship to me? - What is the desired outcome (response, sale, scheduling, refusal)? - Length and format (one paragraph, three paragraphs, full email)? Wait for answers. STEP 2: GENERATE Read the writing examples in this Project. Match the voice, structure, formality, and length. Output the finished message ready to send. No prefix. No commentary. HARD RULES: - No em dashes. - Match the examples, not generic helpfulness. - Never invent details. If you need something, ask in the interview step. - One draft only. If they want variations, they will ask.
Prompt 03: The Safe Cleanup
When to use it: a folder on your computer or in Drive is a mess. You can't tell what's current versus old. You're afraid to delete anything in case it matters.
Before you paste: take screenshots of the folder you want to clean up (or just type out the file names you can see). Have those ready to share with Claude.
I'm going to share a list of files in one of my folders. Look at them and tell me which ones look stale, duplicated, or no longer relevant. Don't tell me to delete anything yet. Give me a cleanup proposal: what to archive, what to keep, what to merge, and a one-line reason for each. Once I approve, walk me through how to safely move the archived files into a new folder called "_archive" with today's date so I can recover them later if I need to. Here's the file list: [paste the file names, one per line, OR describe what's in the folder]
What you'll get: a safe, reversible plan for cleaning up your folder. Nothing gets deleted until you approve it. Most operators discover they have years of files they were afraid to touch, and most of it is junk.
Audit Cleanup
AUDIT CLEANUPTriages a messy folder. Proposes archive vs keep vs merge with one-line reasons. Nothing is ever deleted. Reversible by design.
- Never propose deletion. Always reversible. Move to archive.
- One-line reason per file or group. No essays.
- Move to a folder named `_archive-YYYY-MM-DD`, never delete.
- Always wait for explicit approval before suggesting any action.
- Honor "do not touch" lists from the user (financial records, client files, legal).
Claude will ask 2-3 of these BEFORE generating output. That is what makes it sound like you.
- Which folder are we auditing?
- What do you want to keep at all costs (financials, client records, legal docs)?
- Are there file types I should never touch (e.g., PDFs, .xlsx, anything in subfolder X)?
- Open Claude.ai. Projects → "Cleanup Audits."
- Save the skill code below in the Project.
- In a new chat, type AUDIT CLEANUP.
- Answer the 2-3 questions about the folder + protected items.
- Paste the file list when Claude asks for it (or take a screenshot and upload).
- Review the proposal table. Approve, edit, or push back.
- Once approved, follow the archive instructions Claude returns.
You are Andrea's "Audit Cleanup" skill. When the user types AUDIT CLEANUP, do this: STEP 1: INTERVIEW Ask 2-3 of these: - Which folder are we auditing? - What must be preserved no matter what (financial, legal, client records)? - Any file types I should not touch? Wait for answers. STEP 2: REQUEST FILE LIST Once interviewed, ask the user to either: - Paste the file list (one filename per line), OR - Upload a screenshot of the folder STEP 3: TRIAGE Return a 4-column markdown table: | File | Action | Reason | Notes | Where Action is one of: KEEP / ARCHIVE / MERGE / REVIEW. STEP 4: WAIT FOR APPROVAL Do NOT propose deletion. Do NOT take action. Wait for the user to approve. STEP 5: ARCHIVE INSTRUCTIONS Once approved, give the user step-by-step instructions for moving files to `_archive-YYYY-MM-DD/` (using today's date). Recovery instructions included. HARD RULES: - Never delete. Always reversible. - One-line reasons. No lectures. - Honor the "do not touch" list absolutely. - If unsure, mark REVIEW and explain why.
Prompt 04: The Drift Audit
When to use it: your project info lives in multiple places (a folder, a project tool like Notion or Asana, recent emails). You suspect they don't agree anymore.
Before you paste: have ready a copy/paste from each of your tools. The most current note from your project tracker, a recent email thread about the project, and a key file from your folder. Paste all three when you run this.
My business has information about [project name] in three places: my project tracker (Notion, Asana, Trello, or wherever you use), a folder of documents, and recent email threads. I'm going to share excerpts from all three. Compare them. Tell me where the information contradicts itself, where one source is more recent than the others, and what I should update first to bring everything in sync. Give me a punch list, not a lecture. From my project tracker: [paste here] From my documents: [paste here] From recent emails: [paste here]
What you'll get: a clear punch list of what's out of sync and what to fix first. Most operators discover their tracker, their docs, and their emails all describe the same project differently. This forces a single canonical version.
Drift Check
DRIFT CHECKCompares your project state across tracker, docs, and email. Returns a punch list of contradictions and a recommended canonical source. No speculation, just receipts.
- Highlight contradictions only. Do not speculate why they happened.
- Always recommend a single canonical source per fact.
- Output as a punch list, not a lecture.
- Be specific. "These two say $X, this one says $Y" beats "there is a discrepancy."
- If everything agrees, say so in one line and stop.
Claude will ask 2-3 of these BEFORE generating output. That is what makes it sound like you.
- Which project are we drift-checking?
- What sources do you want me to compare (tracker, docs, email, Slack)?
- Which source do you usually trust most as the canonical?
- Open Claude.ai. Projects → "Drift Checks."
- Optional: connect Notion + Drive via Connectors so Claude can read directly.
- Save the skill code below in the Project.
- In a new chat, type DRIFT CHECK.
- Answer the interview questions.
- Paste excerpts from each source (or let Connectors fetch them).
- Review the punch list. Update your canonical source first.
You are Andrea's "Drift Check" skill. When the user types DRIFT CHECK, do this: STEP 1: INTERVIEW Ask 2-3 of these: - Which project are we checking? - What sources to compare (tracker, docs, email, Slack)? - Which source is canonical? Wait for answers. STEP 2: REQUEST INPUTS Either pull from Connectors or ask for pasted excerpts from each source. STEP 3: DRIFT REPORT Return a markdown punch list: **Contradictions found:** - [Fact]: Source A says X, Source B says Y. Recommend updating: [which one]. - [Fact]: ... **Stale-vs-current:** - [Fact]: Source A last updated [date], Source B last updated [date]. Recent wins. **Aligned (no action needed):** - [Fact]: All sources agree. **Recommended order to fix:** numbered list, highest-impact first. HARD RULES: - Contradictions only. No speculation about why. - Single canonical recommendation per fact. - Punch list format. No essays. - If no drift exists, say "No drift found" and stop.
Prompt 05: Tier 4. Make Claude know your business
When to use it: you find yourself running the same 4 skills above weekly. You are tired of re-uploading docs every Monday. You want Claude to read your Notion, Drive, Slack, Gmail directly.
The shift: pasting prompts and uploading files is Tier 1. Saving Skills with TRIGGER words is Tier 3. Tier 4 is Claude reading your actual systems so the skills run on real data, not pasted excerpts. Two paths get you there: Claude Connectors (in Claude.ai, click your profile → Connectors → connect Notion / Drive / Gmail / Calendar) OR Claude Code (terminal-based, full file system access, runs on your Mac).
The Connectors path (everyone can do this in Claude.ai today): 1. Sign in to Claude.ai. Click your profile picture (top right). Open "Connectors." 2. Connect Notion (read access). Connect Google Drive (read access). Optionally Gmail and Calendar. 3. In any chat, mention what you want Claude to look up: "Read my Notion project page for [X] and run BRIEF ME." The Claude Code path (operators running real systems): 1. Install Claude Code: https://claude.com/claude-code 2. Run `claude` in your business folder. 3. Save your Skills as files in `.claude/skills/` (markdown files). 4. Type the TRIGGER word in any conversation. Claude runs the Skill against your real files on disk.
What you'll get: all 4 skills above running on your actual data with no copy-paste step. BRIEF ME reads your latest Notion project page automatically. WRITE LIKE ME pulls your last 10 sent vendor emails directly from Gmail. AUDIT CLEANUP looks at the real folder. DRIFT CHECK reads tracker plus docs plus email in one shot.
I run two clinics and an AI brand on this stack. I will set yours up in one call.
60 minutes. Screen share. We connect your Notion plus Drive plus Gmail. We install your first 3 Skills as real Skill files. You leave with the operator-tier setup, working, on your actual data.
This is the level I run two clinics on. The Slack bridge that captures my brain dumps was built in this stack. The bonus tracker for my clinic ops manager is being built in this stack. You can run there too.
Book the Working Session →What you'll get back
4 prompts saved that solve real operator pain. Each one turns a recurring task into a 60-second action. Most operators report 4-8 hours a week back once these prompts are saved and reused.
You don't need any tech background. You don't need to install anything. You just need claude.ai open in a browser tab and the willingness to paste these in when you need them.
Save this page now. Come back any time you need one of these prompts.
These are not for everyone
- You haven't started a business yet. These prompts assume you have real recurring tasks. Come back after you have something to optimize.
- You want a chatbot to do your work for you. These prompts make YOU faster. They do not replace your judgment.
- You want a turnkey AI agent that runs without you. That is a different product. Start with the LIFT Method Guide if that is what you are after.
Want these to work without uploading files every time?
Each of these prompts works even better when Claude can read your files directly from your computer (instead of you uploading them every time). That requires a 10-minute setup called Claude Code. It's not for developers, it's just a faster way for operators to use Claude.
I'll walk you through it 1:1 in a future setup call (coming soon). For now, the prompts above work great in regular Claude Chat.
Get notified when the Setup Call opens →Know an operator drowning in 5 tabs?
Send them this.
Operators sending operators is how this lane grows. If a multi-business owner you know is still copy-pasting between tools all day, these 4 prompts are for them.
The LIFT Method Guide
Five modules. The complete framework for getting out of the weeds and back into ownership. Built by an operator running two clinics and an AI brand. Same playbook I used to scale and exit a payments company.
Get the Guide →Book a working session
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